One place for your people and your books
Many small businesses in the US run HR in one app, time tracking in another, accounting in a third and inventory in a spreadsheet. Every month someone copies numbers between them, and the numbers never quite agree.
BMS Prime puts them on the same records. Employee files, documents and leave live next to the time clock data; invoices, vendor bills, bank accounts and expenses post to a real double-entry ledger in USD; purchases update stock across warehouses. Owners see one picture of the business instead of four.
What US companies use BMS Prime for
- Employee records and documents with expiry alerts
- Time tracking from a time clock: hours, late arrivals, overtime, missing punches
- Leave requests and approvals on the phone
- Double-entry accounting in USD with financial statements
- Inventory, purchase orders, goods received and warehouses
- Employee self-service on the web and Android app
What is included, and what is not
So you can plan your stack with no surprises.
HR & attendance
Staff files, onboarding documents, leave, approvals, time clock data and an audit trail of every change, with permissions checked on the server for every request.
Accounting & inventory
Invoices, bills, banks, petty cash and expenses on a double-entry ledger; trial balance, P&L, balance sheet and cash flow; stock with FIFO costing across warehouses and racks.
US payroll tax: not included
BMS Prime does not calculate US federal or state payroll taxes or file payroll tax forms. Keep your payroll provider or accountant for that; BMS Prime gives them clean hours and records.
Questions US businesses ask
Does BMS Prime run US payroll taxes?
No. BMS Prime does not calculate US federal or state payroll taxes, file payroll tax returns or produce W-2 forms. US companies use it for HR, attendance, accounting and inventory, and keep their payroll provider or accountant for payroll tax.
Can we keep our books in US dollars?
Yes. Your company workspace uses USD, and invoices, vendor bills, bank accounts, petty cash and expenses post to a real double-entry ledger, with a trial balance, profit and loss, balance sheet and cash flow built from it.
How does time tracking work?
Connect a time clock that offers an online connection, or upload its report for the pay period. BMS Prime matches every punch to the right employee and works out hours, late arrivals, overtime and missing punches.
How is it priced?
One price per company, not per user, by team size: Starter for 1 to 5 employees, Growth for 6 to 20, Business for 21 to 50, and a custom Enterprise plan above 50. Every plan starts with a free trial.
Is our data safe?
Every company's data is kept apart, permissions are checked on the server, sign-in can require a second step, and every change is recorded. Read more on our security page.
Where can I learn more first?
Read our HR software buyer's checklist and double-entry accounting explained, or see plans and pricing.
Guides for US small businesses
Plain-language articles on HR, time tracking, bookkeeping and inventory, written for US owners and managers.
Accounts receivable for small business: get paid faster
Accounts receivable for small business: payment terms, prompt invoicing, AR aging, a follow-up cadence, credit limits, deposits and DSO, with worked examples.
Cash flow statement explained for small business owners
The cash flow statement explained in plain English: operating, investing and financing cash, why profit is not cash, and a worked indirect-method example.
Employee onboarding checklist for small businesses
A practical employee onboarding checklist for US small businesses: before day one, day one, week one and 90 days, plus Form I-9, W-4 and new-hire reporting.
Employee records: what to keep and for how long
Employee record retention for US small businesses: personnel files, payroll records, Form I-9 and medical records, with federal retention periods and sources.
Employee time tracking for small business: a practical guide
A practical guide to employee time tracking for small business: time clocks vs. timesheets, rounding, missed punches, FLSA overtime and record keeping.
How to create a budget for a small business
Build a small business budget from last year's actuals: revenue forecast, fixed and variable costs, payroll, owner pay and a monthly budget vs. actual review.
How to create an employee handbook for a small business
How to write an employee handbook for a small business: what to include, what to leave out, state rules, signed acknowledgments and a section outline.
How to write a PTO policy for a small business
How to write a PTO policy for small business: what the law requires, accrual vs. lump-sum vs. unlimited, carry-over, payout, approvals and a sample outline.
Inventory management for small business: methods that work
Practical inventory management for small business: reorder points and safety stock with a worked example, cycle counts, ABC analysis and the buying process.
Month-end close checklist for small businesses
A practical month-end close checklist: reconcile banks and cards, review AR and AP, record accruals, payroll and inventory, check statements, lock the month.
Small business bookkeeping: a step-by-step guide
A plain-English guide to small business bookkeeping: a separate bank account, a chart of accounts, receipts, invoices, bank reconciliation and a routine.
The purchase order process for small businesses, step by step
The purchase order process from request to payment: approvals, goods received, vendor bills, three-way match, partial deliveries and price differences.
Double-entry accounting for small business, explained
Debits and credits in plain words: the accounting equation, worked examples of a credit sale, a supplier payment and payroll, and the trial balance.
FIFO inventory method explained, with examples
How the FIFO inventory method works, with a worked example of cost of goods sold and closing stock, FIFO vs weighted average, and the mistakes to avoid.
HR software for small business: a buyer's checklist
A practical buyer's checklist for HR software for small business: records, attendance, leave, payroll link, self-service, permissions, export and pricing.
Signs your business has outgrown spreadsheets
Seven warning signs your business has outgrown spreadsheets, what business management software for small business replaces, and how to switch calmly.
See it with your own team
Start a free trial, or ask us for a guided demo.